Compliance recordkeeping for charter operators

The compliance record for every trip you run.

Boatcheckin captures signed waivers, safety briefings, passenger manifests, and the complete audit trail for every charter trip. Hash-verified at signing. Retained for years. Exportable when someone asks.

Free for solo captains and charters with up to 3 boats. No credit card required.

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Compliance Record

M/V Dockside

Trip #4417 · April 21, 2026

Sealed

6 of 6 guest waivers signed and hashedVerified

Safety briefing acknowledged per cardVerified

Head count confirmed: 6 / 6 aboardVerified

USCG manifest PDF generated and filedFiled

Audit trail sealed at trip completionSealed

SHA-256 a3f2c8e1...d91e7b04

Cleared to Depart0814 EDT

How it works

Three steps. Most of the work is done by your guests.

You send one link. Guests build the record themselves. The captain confirms it at the dock.

Step 01

Create a trip, send a link

Pick your boat, set the date and capacity. You get a shareable link and a 4-character code. Text it, email it, or attach it to your booking confirmation.

60 seconds of operator time

Step 02

Guests register on their phone

No app download. No account creation. They open the link, enter their details, swipe through safety cards, and sign the waiver. They receive a QR boarding pass when finished.

Under 3 minutes per guest

Step 03

Captain confirms, record sealed

Live manifest on the captain’s phone. No login needed. Waiver status, non-swimmer flags, dietary notes, weather, head count. Confirm departure. Record is hashed, sealed, and retained.

30 seconds at the dock

Why this matters

When a claim gets filed, the record is the case.

Most operators discover they need proper documentation only after they need it. These are the three moments it matters most.

A guest files a personal injury claim

Without a verifiable waiver record, you are arguing from memory. What did they agree to, on what date, with what language?

Boatcheckin produces the signed waiver, the exact text the guest saw, the timestamp, and the SHA-256 hash. The agreement is documented and unalterable.

A USCG inspection or audit

Federal regulations under 46 CFR §185.506 require a passenger manifest and documented safety briefing. A clipboard does not meet that standard.

Boatcheckin generates a USCG-format PDF manifest and per-card safety acknowledgment record. Both are exportable on demand.

An insurance inquiry from two years ago

Your insurer requests documentation for a specific trip from 14 months back. Paper records are lost, faded, or never existed.

Boatcheckin retains every record for a minimum of five years. The complete trip file is searchable by vessel, date, or guest name in seconds.

What the record contains

Everything that matters when someone asks.

Each trip produces a sealed compliance record. Retained for a minimum of five years. Exportable as a complete PDF package at any time.

Signed waivers

SHA-256 hashed at signing. Signature, waiver text, timestamp, IP, and device are bound together. Any modification after signing is detectable.

Safety briefing

Per-card acknowledgment. Each safety item has its own screen and its own attributed timestamp. Not a single checkbox.

Passenger manifest

USCG-format PDF. Names, head count, emergency contacts. Generated automatically from guest registrations.

Audit trail

Every state change logged: trip creation, signing, acknowledgment, departure, completion. Append-only. Sealed at trip end.

Captain attestation

Departure confirmed with a slide-to-start control. Timestamped and attributed. The captain's credential is part of the sealed record.

Long-term retention

Five-year default minimum, operator-configurable. Complete PDF export on demand. Searchable by date, vessel, captain, or guest name.

Built for

Solo captains. Charter companies. Rental fleets.

Three tiers. Each includes everything the one before it included.

Solo captains

1 boat · Free forever

Running your own boat. You need a waiver, a manifest, and a record that holds up if someone asks. Solo tier does exactly that, without features you do not need.

Charter companies

2–3 boats · Free forever

Multiple boats, multiple captains. Each vessel documented independently, each captain credentialed, each trip record separate and searchable. Multi-boat dashboard included.

Fleets and marinas

4+ boats · From $99/month

Resort properties, rental marinas, fleet operations running daily. Fleet dashboard, dock staff fulfillment views, qualification checks for self-drive renters, and pre-trip add-on ordering.

Pricing

Free for most operators.

No credit card. No trial expiry. No feature gating on free tiers. Solo and Charter operators pay nothing, ever.

Solo

1 boat

forever

Unlimited trips
Guest flow, waivers, QR boarding pass
Captain snapshot, no login
USCG-format manifest PDF

Start Free

Charter

Up to 3 boats

forever

Everything in Solo
Multi-boat dashboard
Captain roster per vessel
7 guest languages + audio briefings

Start Free

Fleet

4+ boats

$99

/month

Everything in Charter
Unified fleet dashboard
Captain roster and license alerts
Cross-boat assignments

Start Fleet Trial

Harbormaster tier from $299/mo for 10+ boats. Talk to sales

Built around SB 606, 46 CFR §185.506, and FWC Chapter 327. See our compliance standards

Frequently asked

Questions operators ask before signing up.

Yes. Solo and Charter tiers are $0 with no time limit, no credit card required, and no feature gating. Boatcheckin earns fixed referral fees from licensed partners when guests opt into optional services. Your bill stays at zero.

Boatcheckin is built around the federal ESIGN Act (15 U.S.C. §7001) and Florida's UETA (F.S. §668.50). Every signature captures intent to sign, consent to electronic process, association of the signature with the record, and long-term retention. Each signed document is SHA-256 hashed and linked to the exact text the guest saw at signing.

No. Boatcheckin runs in the guest's mobile browser. They tap the link, fill in their details, sign the waiver, and receive a QR boarding pass. No download, no account creation, no friction. It works on any phone in any language.

English, Spanish, Portuguese, French, German, Italian, and Arabic. Optional audio safety briefings are available for guests who prefer listening. The language is detected automatically from the guest's device settings.

Boatcheckin's recordkeeping practices align with SB 606, Florida Statute §327.54 (livery operations), 46 CFR §185.506 (pre-departure safety), FWC Chapter 327, the ESIGN Act, and UETA. These references are descriptive, not interpretive. Always consult a licensed attorney for application to your specific operation.

The captain receives a snapshot link via SMS before the trip. Opening it on their phone shows the live manifest: who has registered, who has signed, dietary flags, non-swimmer alerts, emergency contacts, and current weather. No login. No app. The captain confirms departure with a slide-to-start control, which seals the record.

Yes. Boatcheckin supports webhook integrations with FareHarbor, Rezdy, and other booking platforms. When a booking is confirmed, Boatcheckin automatically creates the trip and sends the guest registration link. Fleet and Harbormaster tiers include integration setup support.

The default minimum retention period is five years from trip completion. Operators can configure longer retention. Records are stored encrypted at rest, are not deleted unless explicitly requested, and are exportable as a complete PDF package at any time.